Programme Assistant (GS-5) # 69111 (Open for Sudanese Nationals Only), Malakal, South Sudan 293 views1 applications

Programme Assistant, (GS-5), Malakal, South Sudan # 69111 (Open for South Sudanese Nationals Only)

Job no: 529155

Position type: Fixed Term Appointment

Location: South Sudan Division/Equivalent: Nairobi Regn’l(ESARO)

School/Unit: South Sudan

Department/Office: Malakal, South Sudan

Categories: Support: Programme

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For Every Child, A Fair Chance

https://www.unicef.org/southsudan/stories

How can you make a difference?

1. Support to programme development, planning and execution.

• Compiles data and information on subject matters relevant to the work of the section to facilitate preparation of reports, working papers, and presentations.
• Prepares and maintains records pertaining to programme planning and development for his/her respective section.
• Carries out transactions in VISION (UNICEF financial and management system) ensuring programme results, activities and programme coding are as per annual work plans (AWPs), and makes amendments and alterations as per section revisions when necessary.
• Arranges meetings, workshops and training courses pertaining to programme development, and provides support in making the necessary logistical arrangements.
• Following up both internally with the Supply section and externally with counterparts to ensure supplies for programme implementation are delivered in a timely and accurate manner.

2. Support to monitoring and reporting of programme results

• Provides support on budget revision/preparation, implementation status, determination position of funding utilization, operational, and financial closure.
• Monitors budgets and financial expenditures of section, ensuring compliance with UNICEF rules and regulations, keeping supervisor informed and advised on actions for decision/follow up.
• Prepares and maintains records, documents and control plans for the monitoring of project/programme implementation.

3. Support in resource mobilization

• Compiles and organizes information and data pertaining to donors (both current and potential).
• Compiles and organizes data and information to assist in the preparation of periodic or ad-hoc financial reports relating to country office and donors to support the office in optimizing use of programme funds.
• Carries out transactions in VISION pertaining to grants for his/her section such as registering grant allotments and tracking expiring programme grants.
• Supports the processing of contracts for consultants and external partners pertaining to the section.

4. Support in Knowledge Management and Capacity Building

• Tags

  capacity development

  knowledge management

  monitoring and reporting

  office management

  programme implementation

  programme planning

  resource mobilization

  sharepoint

• Gathers and shares information as needed in support of improving the processes and daily operations of the section.
• Supports capacity development activities related to performance monitoring, programme development, and related internal UNICEF systems/tools by drafting necessary correspondence, compiling data reports and maintaining relevant records.

To qualify as an advocate for every child you will have…

• Completion of secondary education, preferably supplemented by technical or university courses related to the work of the organization.
• A minimum of 5 years of progressively responsible administrative or clerical work experience is required. Experience in supporting programme implementation is an asset.
• Fluency in English and in the local language of the duty station required.

Competencies of Successful Candidate.

For every Child, you demonstrate…

UNICEF’s values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.

The functional competencies required for this post are…

• Analyzing (I)
• Learning & Researching (I)
• Planning and organizing (I)
• Following Instructions and Procedures (I)

View our competency framework at

http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

Skills

• Thorough knowledge of UNICEF administrative policies and procedures.
• Strong organizational, planning and prioritizing skills and abilities.
• High sense of confidentiality, initiative and good judgment.
• Ability to work effectively with people of different national and cultural backgrounds.
• Training and experience using MS Word, Excel, PowerPoint and other UNICEF software such as SharePoint
• Strong office management skills.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Advertised: Jan 17 2020 E. Africa Standard Time Application close: Jan 31 2020 E. Africa Standard Time