We are looking for a Office Manager/Policy Coordinator for our Washington D.C. External Affairs office. The role is responsible for managing multi-pronged aspects of a self-standing satellite office.
This is a great opportunity for a self-starting individual to be responsible for workplace management, administrative and some tactical human resource activities. The role reports to the Chief Adviser, US and Latin America and will have dotted line to DC Leadership. As the Office Manager/Coordinator you will:
- Create and draft documents including memos, briefs, and reports
- Develop PowerPoint presentations
- Covering meetings and conferences on political and economic issues of interest in D.C
- Assist in coordination with other US businesses and Ottawa, Canada office
- Helping DC office employees with tactical HR (adequate training will be provided by HR team)
- Ordering Stationary for General office and Printing of BU materials for key meetings
- Booking meeting rooms and Catering + Event management
- Management of the Executive Leadership visits
- Expense management
- Travel management
- Key member of the Emergency Response Planning team
- Key member of the Business Resilience Team – Emergency, incident response facilitation
- Ensuring workplace looks and feels in accordance with RT expectations, standards and latest trend in the market
- Oversee management of security access cards & Landlord building access
- Lead HSE Board update and facilitate HSE Governance monthly meetings
- Manage PO’s and Invoices for DC office
- RTTMS management of user tickets + Adherence to SLA’s/KPIs
- Health & Safety Inspections and lead communication regarding changes and meetings in office
- Conducting Operational Audits and conducting daily inspections
- Mail & Parcel management
What you’ll bring
To be successfully considered for this role, you will have:
- A commitment to the safety and wellbeing of yourself and your team
- Bachelor’s Degree in international relations or related discipline
- Minimum of 2 years of related experience
- Previous experience with multi-national companies preferred
- Language: English, Spanish preferred
- Strong problem solving and people management skills
- Able to work individually and within teams
What we offer
Be recognized for your contribution, thinking and your hard work, and go home knowing you’ve helped the world progress.
- A work environment where safety is always the number one priority
- A competitive salary package with annual cash incentive awards for eligible employees
- Career development & education assistance to further your ambitions
- Access top tier family-friendly health and medical programs and pension plan
- Wellbeing benefits
- Generous Rio Tinto employee share program
- Employee Assistance Program
- Ongoing individual wellbeing support for you and your family for personal and professional matter
- Leave for all of life’s reasons (vacation/annual, paid parental, sick leave)
About Rio Tinto
Every idea, every innovation, every little thing the world calls ‘progress’ begins with a first step, and someone willing to take it: explorers, inventors, entrepreneurs. Pioneers.
For nearly 150 years, Rio Tinto has been a company of pioneers – generations of people spanning the globe, all with the grit and vision to produce materials essential to human progress.
Our iron ore has shaped skylines from Shanghai to Sydney. Our aluminium – the world’s first to be certified “responsible” – helps planes fly and makes cars lighter. Our copper helps wind turbines power cities and our boron helps feed the world, and explore the universe. Our diamonds help us celebrate the best parts of life.
Every Voice Matters
At Rio Tinto, we particularly welcome and encourage applications from Indigenous Peoples, women, the LGBTQ+ community, mature workers, people with disabilities and people from different cultural backgrounds.
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