HIAS seeks a Finance and Administration Manager to oversee day-to-day effective and efficient management of all financial and administration activities and operations of the HIAS Aruba office. S/he ensures maintenance and high standards of accounting records, internal controls in accordance with International Accounting Standards, administration standards, Aruba laws and regulations, and executes established financial and administration policies and procedures. The Finance and Administration Manager directs all accounting functions, including general ledger, accounts payable/receivable, purchasing, payroll, bank reconciliations, audit, insurance, local tax reporting, and fixed assets at the Country level. S/he also ensures accurate and timely preparation of internal financial reports and submission for external reporting. The Finance and Administration Manager will report directly into the Aruba Country Director with a dotted line into the Controller in HQ. S/he also works closely with HQ Finance and Grants Compliance management team and oversees all Finance and Administration functions within in Aruba.

Essential Functions:

Financial Statements and External Reporting

Oversees the preparation of monthly, quarterly and annual financial statements and reports.Ensures timely and accurate monthly close of General Ledger.Compiles cash flow forecast and forward monthly cash request to HQ on a timely basis.Ensures that financial reports for all donors, local compliance and HQ are submitted in a timely manner.Monitors country and field office cash flow to ensure there is adequate cash to fund operations.

Internal Controls and Compliance

Ensures compliance with all HIAS policies and procedures as outlined in policy manuals and in accordance with local statutory requirements.Oversees all financial audits of the operations in Aruba.Reviews payroll, payroll control sheets, and allocations.Ensures that financial transactions are coded correctly.

Budgets and Budgetary Controls

Works with the Country Director and program team in the preparation of country office budgets, program budgets and proposals.Prepares, analyzes and reports to the country director and HQ monthly budget vs actual analysis.Ensures controls of expenses assigned to grants and work directly with program managers and country director to manage actual expenses.

General Ledger

Oversees all financial transactional activity, including; accounts payable, accounts receivable and payroll and ensures that all financial transactions and journal entries are recorded accurately in accordance with organization policies, GAAP and governmental regulations.Reviews key monthly account analyses; bank reconciliations, G/L to subsidiary ledger reconciliation.Maintains structure and ensures maximization of accounting software.Ensures monthly closes are completed on a regular and timely basis

Human Resources Management:

Processes monthly payroll and ensure that payroll is completed in compliance with Aruba tax and labor requirements.Ensures adequate training to employees on timesheet processes and procedures.Ensures timesheets are completed in timely submission with adequate approval, accuracy, in alignment with funding and filings.Ensures compliance with all labor and statuary laws and regulations.

Logistics and Administration

Oversees day-to-day office and residential premises; to include, leases and maintenance.Manages HIAS Aruba vendors while ensuring procurement policies and procedures are met.Manages HIAS vehicles and maintenance within country.Ensures staff are trained on all procurement and logistics policies and procedures.Assists Country Director with Safety and Security of office and residential premises.

Management and Capacity Building:

Leads and overall oversight of the Finance Department and provides consistent leadership to department personnel through regular meetings, effective objective setting, delegation, and communication.Conducts regular training to HIAS Aruba employees on finical policies and procedures and best practices.Conducts meetings to ensure that personnel are well informed of changes in programs, policies, and procedures.Communicates fiscal policies and procedures to all HIAS employees.Leads and participates in special projects that further the goals of the Accounting and Finance Department.Stays abreast of trends and changes in the accounting field and capacity builds department on such. Maintains the highest level of confidentiality regarding discussions and decisions made by Senior Management and takes all required actions to ensure that staff adhere to these requirements.

Qualification and Experience

Graduate degree or other post-graduate qualification in finance or accounting (will consider experience in lieu of Master s degree).Must be a citizen of Aruba and/or prior work authorization in Aruba required.Fluency in Spanish, English and Papiamento required; Fluency in Dutch desired.CPA designation preferred.At least seven (7) years work experience in an Accounting or Finance position with accounting and budgeting responsibilities and at least three (3) to four (4) years in a INGO or similar field.Human Resources and Logistics experience an added advantageAt least three (3) years of demonstrated experience in supervisory/management role, managing, mentoring, and building capacity of direct reports.Knowledgeable of Aruba laws and regulations; proven experience Microsoft Great Plains.Excellent computer skills in all Microsoft office suite products (Word, Excel, PowerPoint, etc.); highly organized and detail-oriented with strong analytical and problem-solving abilities; capability to handle sensitive and confidential information.Ability to work in a team and independently, take initiative, prioritize competing tasks and meet deadlines in a fast paced environment.
How to apply:

Please submit your resume and cover letter to our website, http://www.hias.org/career-and-internship-opportunities