• Serbia at Your Fingertips – Digital Transformation for Development;
• Open Data The Portfolio Associate is expected to take on additional assignments to support new initiatives as they emerge.

• Assume overall responsibility for monitoring of financial resources and accounting to ensure accuracy and reliability of financial reports;
• Contribute to preparation of Project Work Plans and Project reports (e.g. Progress reports, Final report) and their presentation to the National Project Directors/Project Board for review/approval;
• Support to preparation of regular updates to Project Board on project results, implementation issues, emerging risks/problems and propose necessary remedial actions;
• Draft terms of reference for consultants, goods and services;
• Support in managing project budget and finances;
• Prepare regular project financial reports for internal and external distribution;  
• Support in managing project finances in UNDP Financial system Atlas (e.g. preparation of e-requisitions, PO and non-PO vouchers, corrective actions on vouchers etc.); 
• Assist in project procurement processes. Provide inputs for UNDP procurement plan;
• Presentation of information for audit of NIM projects;
• Establish and maintain a system of financial transaction and record keeping;
• Participate in recruitment and evaluation panels;
• Assume responsibilities in line with the Internal Control Framework.

• Maintain good cooperation and coordination between national counterparts, project partners and other relevant stakeholders;
• Maintain regular contacts with beneficiaries and service providers to ensure relevance and quality of portfolio outputs;
• Support activities related to assessing capacities and needs of government organizations and partners, in close collaboration with national counterparts at both central and local level.

• Preparation of briefs, talking points and relevant materials;
• Participation in and organization of meetings, training sessions, conferences and public events;
• Maintain registry with contacts.

• Arranging for travel and accommodation, preparation of travel authorizations, filing of information for DSA payments, processing requests for visas, ID cards and other documents;
• Assist team members, experts and consultants on travel and logistics matters;
• Asset management and maintenance for the projects under the portfolio, including computer equipment, furniture and office equipment and vehicles: this will include taking lead responsibility for establishing and maintaining an inventory, and the co-ordination of regular maintenance (and associated record-keeping) of assets, including vehicle registration, insurance and maintenance;
• Compile data for portfolio management;
• Draft correspondence on portfolio issues, as required; 
• Prepare official correspondence; 
• Establish and maintain filing system, incoming and outgoing correspondence etc;
• Ensure full compliance of activities with UNDP rules, regulations, and policies;
• Performing other duties as required.

• Good portfolio finance management;
• Portfolio documentation timely prepared;
• Portfolio, finance and personnel records/files regularly updated and maintained; 
• Project financial reports prepared;
• Financial information for quarterly project reports prepared (e.g. Combined Delivery Report);
• Effective support in travel and logistics provided to team members and consultants; 
• Assistance in preparation of portfolio annual and quarterly reports provided, data compiled;
• Efficient accounting and administrative support provided;
• Portfolio related correspondence prepared;
• Efficient support to organization of meetings provided, information compiled and minutes of meetings taken and distributed. 

• Excellent organizational and time management skills;
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
• Demonstrates integrity by modeling ethical standards;
• Focuses on impact and result for the client and responds positively to critical feedback;
• Consistently approaches work with energy and a positive, constructive attitude;
• Builds strong relationships with clients and external actors;
• Excellent information technology skills, including word processing, database applications, presentation software, and internet;
• Compliance with UNDP rules, regulations and policies of financial activities ensured.

• Minimum University Education in the area of social sciences.

• At least 3 years of relevant experience in project implementation. Work experience in an international organization, government institution, or non-governmental organization would be an asset;
• Experience in organizational activities; evidence of ability to express ideas clearly; to work independently and in teams; to demonstrate a sense of self-assuredness combined with cultural and gender sensitivities;
• Proficiency in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web based management systems.
• Strong communication and interpersonal skills.

• Understanding of Serbia’s political, institutional and socio-economic situation;
• Familiarity with current policies and legislation on open government, e-government, public administration reform and rule of law; 
• Familiarity with the main governmental, nongovernmental and international actors in the field of transparency, public administration reform, and e-government will be considered an asset. 

• Excellent knowledge of written and spoken Serbian and English.

Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

Scam warning

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Contract Duration: 12 months, with possibility of extension