Administrative Clerk, Bishkek, Kyrgyzstan 341 views

Issued by: OSCE Programme Office in Bishkek

Vacancy number: VNKYRG00983

Vacancy type: Local Contracted

Grade: G3

Number of posts: 1

Duty station: Bishkek

Date of issue: 27 November 2019

Deadline for application: 17 December 2019 – 23: 59 Central European Time (CET/CEST)

Background

The position is assigned to the ‘Support to strengthening inclusiveness of electoral processes in 2020 parliamentary and local council elections’ Extra-Budgetary Project in OSCE Programme Office in Bishkek. Please note that this post is extra-budgetary (ExB) funded and initial appointment is for one year, subject to possible extension.

Tasks and Responsibilities

Maintaining general and essential document files; coordinating the flow/distribution of the documentation within the ExB Project management, state partners and implementing partners; Communicating with FAU on the issues related to various supplies required for the implementation of the ExB project; Organizing meetings and visits within the project activities with state partners, implementing partners and international organizations; Organizing venues and logistics for the project events and activities; Maintaining and ensuring confidentiality and security of all records and archive and sensitive materials; and of all ExB project documents; Assisting Senior Programme Assistants in reviewing relevant narrative and financial reports from Implementing Partners and drafting inputs for monthly activity and M& E reports; Performs other duties as required.

For more detailed information on the structure and work of the OSCE Programme Office in Bishkek, please see: //www.osce.org/programme-office-in-bishkek’>https: //www.osce.org/programme-office-in-bishkek.

Necessary Qualifications

• Secondary education supplemented by formal or significant formal training in office administration;
• At least 3 years of work experience in an office/administrative or mission environment with office work;
• Computer literate with practical experience with Microsoft packages;
• Excellent written and oral communication skills in English, Russian and Kyrgyz language.

Required competencies

Core values

• Commitment: Actively contributes to achieving organizational goals
• Diversity: Respects others and values their diverse perspectives and contributions
• Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles

• Tags

  elections

  electoral

  office administration

  oral communication

• Accountability: Takes responsibility for own action and delegated work

Core competencies

• Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
• Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
• Planning: Works towards the achievement of goals in a structured and measured manner
• Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
• Initiative-taking: Proposes and initiates new ideas, activities and projects
• Flexibility: Responds positively and effectively to changing circumstances

Managerial competencies (for positions with managerial responsibilities)

• Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
• Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
• Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Remuneration Package

Monthly remuneration, subject to social security deductions is 615.41 Euro/month. Social benefits will include OSCE participation in the Cigna medical insurance scheme and the OSCE Provident Fund.

Please note that appointments are normally made at step 1 of the applicable OSCE salary scale.

How To Apply

If you wish to apply for this position, please use the OSCE’s online application link found under //jobs.osce.org/vacancies’>https: //jobs.osce.org/vacancies. The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.

Please note that the vacancy is open for competition only amongst individuals with actual citizenship of the Kyrgyz Republic. The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious, ethnic and social backgrounds to apply to become a part of the organization. Please note that in the event of invitation for interview/test, the OSCE is unable to reimburse costs incurred.